The registration information you have filled in this application form will be obtained by the Computer Entertainment Supplier's Association (CESA), the organizer of TOKYO GAME SHOW 2022, and Nikkei BP and DENTSU, the co-organizers, and will be managed under the responsibility of each company in accordance with their respective privacy policies and will be used directly by the customer for various Information (e.g. e-mail, direct mail, surveys, etc.) may be sent to you. Please register upon your prior consent.
CESA's privacy policy : https://www.cesa.or.jp/privacy.html
Nikkei BP's privacy policy : https://www.nikkeibp.co.jp/english/privacy/index.html
Nikkei BP's explanation of personal data acquisition : https://www.nikkeibp.co.jp/english/privacy/p8e/
DENTSU's explanation of personal data acquisition : https://www.dentsu.co.jp/en/termsofuse/privacypolicy.html
Companies, organizations, and individuals wishing to exhibit must apply for participation according to the following “Rules Governing TOKYO GAME SHOW 2022 (For Selected Indie Game Developers) ” (hereinafter referred to as “Rules ”).
The Management Office receives this exhibition application, confirms the application details, examines it, and if it passes, sends a “Exhibition Application Acceptance Notice ” to those who wish to exhibit. The conclusion of the exhibition contract between Management Office and the exhibitor shall be completed when the exhibitor notifies Management Office of the intention to consent to the transmission.
Unless otherwise specified, the Rules shall also apply to the “Exhibitors Manual ” and other regulations, guidelines, or instructions separately prescribed by the Computer Entertainment Supplier ’s Association (hereinafter referred to as “Organizer ”), as well as by Nikkei Business Publications, Inc. and DENTSU Inc. (hereinafter collectively referred to as “Co-organizers ”).
■Contents of Services Provided to Exhibitors (For Selected Indie Game Developers)
Unless otherwise specified in this agreement, the organizer and co-organizer will provide the following services to exhibitors(For Selected Indie Game Developers) with free of charge.
- ・A dedicated booth will be set up in the Indie Game Area at the Makuhari Messe venue.
- ・5 exhibitor passes
- ・Internet WiFi Access at the booth (no guaranteed bandwidth)
*No platform and monitor is included at the booth. Please prepare it by exhibitor's own self.
- ・Exhibitor name is posted on the "Exhibitor List" page.
- ・Exhibitor introduction pages (Japanese and English) are provided.
- ・Link the exhibitor's Steam page on the TGS special site set up on Steam
- ・Use of TGS Business Matching System
- ・Providing opportunities of free online trial plays to TGS2022 visitors
- ・Participation in online exchange meeting for people involved in indie games
■ TOKYO GAME SHOW 2022 Management Office
・TGS Management Office (hereinafter referred to as “Management Office”) is the operating secretariat of TOKYO GAME SHOW 2022 organized by the Organizer and Co-organizers of the SHOW.
■Implementation of the Rules
Companies and other organizations that have entered into a contract with Management Office pursuant to the Rules (hereinafter referred to as “Exhibitor”) shall comply with the provisions described in the Rules, as well as the provisions, guidelines, policies, instructions, etc. presented by Management Office. If the Exhibitor violates any of the above Rules, etc. or if the Organizer or Management Office deems the Exhibitor to have caused trouble to a third party or offended public order and morals, the Organizer and Management Office both have the right to reject the SHOW application, terminate the contract, or instruct the Exhibitor to suspend or change the posting or distribution of content, and the Exhibitor must agree to this. In such cases, the Organizer and Management Office shall not be liable for any damages caused to the Exhibitor or parties involved as a result of the return of exhibition fees and expenses paid by the Exhibitor in advance, the termination of the contract, or the cancellation or change in the posting or distribution of content. In addition, the Exhibitor shall indemnify the Organizer or Management Office for the full amount of any damages incurred.
■Eligibility for Exhibiting in the SHOW
Exhibitors are limited to companies and other organizations supplying game software and game products and services consistent with the purpose of the SHOW set by Management Office. Management Office has the right to determine if any product or service is consistent with the purpose of the SHOW.
■Execution of Contract
Management Office will receive applications from companies and other organizations that wish to exhibit in the SHOW.
Acknowledgment of acceptance of the application shall be issued after reviewing the details of the application.
The issuance of the acknowledgment shall constitute the completion of the contract between Management Office and the Exhibitor to exhibit in the SHOW.
■Restriction of Real (In-Person) and ONLINE Exhibits and Products of Sale
- 1. Exhibits are limited to those that meet the Ethical Rules of CESA (Computer Entertainment Supplier’s Association). The real (in-person) and online sales of products related to software not in compliance with the Ethical Rules is prohibited. The real (in-person) and online sales of software-related products (character goods, etc.) that violate the Ethical Rules of CESA is also prohibited. Please refer to the website (https://www.cesa.or.jp) for CESA Code of Ethics.
- 2.Promotion of software for consumer use is the content of activities of any Exhibitor, in principle.
※For game software, please refer to the Restrictions of Exhibition Categories.
- 3. Products not handled by the real (in-person) and online exhibitors cannot be exhibited at the SHOW. If the exhibitor wishes to add co-exhibitor(s), please consult with Management Office in advance.
■Restrictions of Exhibit Categories
- ・Sales of goods other than newspapers and books are NOT allowed except in Merchandise Sales Area and Organizer’s Projects.
※Only publishers exhibiting in the General Exhibition Area or equivalent areas may sell game software at Merchandise Sales Area.
- ・If the exhibitor is exhibiting at Turnkey Booth, it may not hold events (such as talk shows, photo sessions, etc.) in the booth.
- ・If the exhibitor wishes to exhibit in more than one booth location in the same exhibiting area, please consult with Management Office in advance.
■Regulations for Real (In-person) Exhibit at Venue (Makuhari Messe)
- (1) Each exhibitor must follow the instructions for booth decorations and structures, sound volume, exhibition contents and methods, manner of performance, etc. are defined in the “Exhibitors Manual” to be supplied by Management Office.
- (2) Excessive staging in the booth that is offensive to public order and morals, such as sexual or discriminatory expressions, is not allowed. If the organizer and Management Office determine that a booth is in violation of this rule, Management Office will recommend the cancellation of the staging, and exhibitors will be required to comply.
- (3) For booth decorations and structures, sound volume, exhibit contents/methods, manner of performance with no provisions in the “Exhibitors Manual”, Management Office has an authorization to cancel an exhibition, and each exhibitor must follow Management Office instructions regardless pre and ongoing exhibition periods.
- (4) Each exhibitor must ensure that its exhibit does not interfere with those of adjacent exhibitors. Management Office will determine, based on the Exhibitors Manual, whether an exhibitor is interfering with another exhibit or whether there is violation of rules, and the exhibitor is to comply with Management Office’s determination.
- (5) Each exhibitor must pay all the cost of amendments and cancellations of booth decorations/structures, sound volume, exhibition contents/methods, manners of performance, etc. caused by the instructions of Management Office.
・Each exhibitor must pay all the cost of any damages for rental items and waste disposal.
- (6) Exhibitors will decorate their booths during the exhibition preparation period stipulated by Management Office in the exhibition guidelines. All booth decorations shall be completed by the time of the exhibition.
- (7) All exhibits and decorations shall be removed on the same day during the removal time specified by Management Office in the exhibition guidelines.
- (8) It is strictly prohibited to remove part or all of the exhibits during the exhibition period.
- (9) Exhibitors must strictly comply with all fire prevention and safety regulations and regulations that apply to the exhibition hall.
■Exhibitor Name
・Exhibitors acknowledge that Management Office may use the exhibitor name entered in the Web Registration Form at this exhibition in advertisements at the real exhibition and on the official TGS website. When applying to exhibit, exhibitors must enter the company name to be displayed at the exhibition in the Web Registration Form.
■Determination of Booth Location
・The booth location will be determined by the organizer.
■Regulations for ONLINE Exhibit
- 1. Each Exhibitor must follow the instructions for contents distributions and methods defined in the “Exhibitors Manual” to be supplied by Management Office.
- 2. Each Exhibitor must not be conducting to excessive production that are contrary to public order and morals, such as sexual expression or discriminatory expression, cannot be performed in the videos and distribution programs created by exhibitors.
- 3. For production methods of a video program with no provisions in the “Exhibitors Manual”, Management Office has an authorization to cancel or to change an exhibition.
- 4. Each Exhibitor pledge that their posted/distributed content does not infringe the rights of third parties and does not damage the honor, voice, or credibility of other exhibitors/third parties.
- 5. Each Exhibitor must obey the order of change or cancellation for the posting or delivery of the video contents by Management Office that determines the above items have violated.
- 6. Each Exhibitor must pay all the cost of amendments and cancellations of contents posting, distributions and changes in production methods by the instructions of Management Office.
■Prohibition of Subleasing
Exhibitors may not transfer or lend to a third party (with or without transfer or rental fees, etc.) the contractual status and rights arising from these Rules (This includes, but is not limited to, all or part of the official program distribution slots, exhibition slots, and the exhibitor introduction page on the TGS official website.) without the prior written consent of Management Office.
■Liability for Damages
- (1) Management Office shall not be held liable for any and all obstructions, damages, etc., for any reason whatsoever, caused by the Exhibitor (including employees, contractors, and other related parties) in relation to the real exhibitions and the content posted or distributed in the SHOW.
- (2) Exhibitors shall process the rights to the exhibition, and the content, etc. posted or distributed in the SHOW at their own expense and responsibility. In addition, Management Office shall not be liable for any accidents (theft, loss, fire, damage, etc.) caused by natural disasters or other force majeure.
- (3) Exhibitors shall bear all costs associated with changes in decoration / structure method, volume, exhibition content / method, production method, etc. caused by the instructions of Management Office, and Management Office shall not bear all costs for any reason. Management Office is not obligated to pay for any cost.
- (4) The exhibitor shall immediately compensate for any damage to the building or equipment of this exhibition caused by the carelessness of its employees or related parties.
- (5) Management Office shall not be liable for accidental typographical errors or omissions in TGS Official website or other promotional materials for this exhibition.
- (6) Due to the epidemic and spread of new coronavirus (Covid-19, etc.) and other infectious diseases, the national government, local public organizations, designated public institutions, or designated local public institutions have been enacted in the Law on Special Measures for New Influenza, etc. Due to emergency measures based on the Law No. 31, or cancellation of the exhibition based on the organizer ‘s own judgment, Management Office may cancel or postpone all or part of this exhibition, request a change in its contents. Management Office will NOT refund the exhibition fee already received due to these cancellations, postponements, or changes. Depending on the situation, Organizer shall make decisions different from the handling specified in this section at its own discretion.
- (7) The organizer may announce the expected number of visitors to the exhibition, but it is only a forecast and exhibitors agree that Management Office cannot guarantee the number of visitors, including changes in circumstances due to the previous statement on (6).
■Burden of Equipment, etc.
- (1) Exhibitors shall be responsible for the preparation and maintenance of computers, software, other equipment, communication lines, and other communication environments, etc. required for receiving the services provided in the SHOW at their own expense and responsibility.
- (2) Exhibitors shall take security measures to prevent computer viruses, unauthorized access, information leakage, etc. according to their own usage environment, at their own expense and responsibility.
■Statistics
Management Office shall be permitted to obtain and use access information (including, but not limited to, IP addresses) of visitors, etc. who have accessed the Exhibitors’ online exhibition sites or management areas, etc. through the SHOW. In addition, Management Office will not provide the said access information, obtained as a result of the above, to Exhibitors.
■Force Majeure of the SHOW
If it is difficult or impossible to hold the SHOW due to force majeure, or if there is a possibility that force majeure may occur, the SHOW will be cancelled, postponed or have the period changed based on the judgment of the “organizer and co-organizer of the SHOW.”
Management Office shall not be liable to the Exhibitor in the event that the Exhibitor suffers any damages due to postponement, change of the SHOW period, or cancellation of the SHOW due to the above reasons. For the purpose of this agreement, force majeure includes the following cases:
- 1. Emergency inspection of the computer system used in the SHOW
- 2. Shutdown of computers, communication lines, etc. due to an accident
- 3. Natural disasters (including earthquakes, typhoons, storms, tsunami, flooding, landslides, lightning, explosions, fire, etc.)
- 4. Social disruption (including war, terrorism, hostilities, rebellion, riot, civil disturbance, etc.)
- 5. Acts by public authority (including revision and abolition of laws, government intervention, administrative orders, trade bans, etc.)
- 6. Spread of infectious diseases (including bacterial infections and viral infections etc.)
- 7. Insufficient materials and resources (including supply interruptions of electricity, gas, and water; oil shortage, shortage of raw materials and other materials.
- 8. Labor disputes (including strikes, sabotage, lock-outs, etc.)
- 9. Defaulting of important business partners (including bankruptcy or business failure of venue management company)
- 10. Matters not attributable to Management Office that are not included in the preceding items
■Sharing of Personal Information among Nikkei BP
Nikkei BP may share your personal information among our group companies.
- (1) Company Name: Nikkei Business Publications, Inc. (Nikkei BP)
- (2) Personal information manager: Nikkei BP Personal Information Manager
- (3) Purpose of use
1. To provide purchased / registered products / services
2. To deliver DMs and questionnaires
3. For office work and inquiries
- (4) Purpose of sharing personal information
When providing personal information to third parties, Nikkei BP and its group companies will indicate the name of the company/organization to which the information will be provided and the items of personal information to be provided and obtain the consent of the individual to whom the information is provided.
In addition, when providing personal data to a third party, Nikkei BP and its group companies will record the date of provision, the name of the third party, the name of the person, etc., and the items of personal data, and retain such records for the legally required period of time.
- (5) Entrustment of handling personal information
We may outsource the handling of personal information to the extent necessary to a business consignment
company that has a non-disclosure agreement regarding personal information.
- (6) If you cannot enter your personal information
We may NOT be able to provide the service unless you fill in your personal information.
- (7) Acquisition of personal information by a method that the person cannot easily recognize
On the Nikkei BP website and various Internet services, access information of users may be automatically acquired using IP addresses, cookies, web beacons, etc. as clues.
- (8) About anonymous processing information
When creating anonymously processed information, the personal information is processed according to the
standards stipulated by the rules of the Personal Information Protection Commission, and at the time of
creation and provision to a third party, the information about the individual included in the anonymously
processed information is processed via the Internet, etc. Nikkei BP will publish the item.
- (9) Handling of personal information of people residing in the EU and the United Kingdom
Nikkei BP manages properly the personal information of people living in the EU (European Union including
Iceland, Liechtenstein and Norway) and the UK in accordance with the General Data Protection Regulation
(GDPR) and the English law equivalent to the regulation.
- (10) Contacts
Nikkei BP Fulfillment Services, Customer Support
Address: Japan Post, Kasai Post Office P.O. Box No. 20, zip code 134-8729
URL︓https://www.nikkeibp.co.jp/english/about/world/index.html
- *Nikkei BP's Personal Information Protection Policy
https://www.nikkeibp.co.jp/english/privacy/index.html